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Elements and Performance Criteria

Analyse content and format of material
Undertake appropriate checking of material in accordance with organisational procedures
Analyse subject content of material to reflect knowledge of general concepts and principles of bibliographic control, relevant standards and customer needs
Ensure analysis is suited to the needs of the organisation and its customer group/s
Determine priority of material to be catalogued/classified, identify urgent cataloguing/classification and take appropriate action promptly
Catalogue material
Create accurate records according to the standards, precedents and techniques adopted by the organisation and in accordance with industry standards
Select, evaluate and adapt precedents to meet specified needs
Ensure cataloguing reflects knowledge of, and meets, specified customer needs
Ensure choice of subject headings reflects content of material, knowledge of structure of chosen thesaurus, authorities, appropriate cataloguing tools and standards
Construct headings for more access points using standards and authorities lists
Format description in a standard way to enable easy identification of elements within the record
Take a systematic approach to material for which there are no precedents, or other complex material, and approach is reasonable given the nature of the material, and/or refer appropriately
Ensure cataloguing reflects awareness of changes in relevant cataloguing systems, tools and standards
Classify material
Use classification systems to reflect knowledge of their principles of organisation
Ensure choice of classification number reflects understanding of subject content and correct application of classification system
Use standard shelf-listing techniques correctly
Ensure classification enables customers and staff to locate material readily
Contribute to maintenance and development of cataloguing practices
Monitor work of self and others, and take appropriate action to enhance cataloguing consistency and quality
Monitor cataloguing system operation and take appropriate action to address problems
Create and/or maintain accurate records of materials/holdings in accordance with relevant national and organisational procedures
Ensure cataloguing systems reflect awareness of changes affecting relevant national and local networks and systems
Make constructive contributions to computer system selection, design, evaluation and implementation, in relation to cataloguing

Required Skills

Required skills

problemsolving skills to identify and respond to challenges in cataloguing systems

critical thinking skills to make judgements about the appropriate use of systems based on a range of different factors

planning and organisational skills to coordinate and monitor cataloguing processes

literacy skills to analyse complex information materials and to work with cataloguing concepts and standards at a detailed level

numeracy skills to work with classification systems

Required knowledge

commonly used cataloguing tools

latest edition classification schemes

subject access and control including subject headings lists thesauri and authority control procedures

authority systems and files

common automated cataloguing modules

catalogue maintenance principles and activities

ways of modifying and upgrading records to suit customer needs including additional access points and the establishment of new authorities

precedents and their use to inform cataloguing of complex materials

nationalinternational cataloguing standards

copyright moral rights and intellectual property issues and legislation that impact on cataloguing practices

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential

demonstrated accuracy and organisational abilities

demonstrated skill in subject analysis

sound knowledge of bibliographic and catalogue record components

sound knowledge and understanding of cataloguing conventions

practical demonstration of skills using current industry cataloguing systems

Context of and specific resources for assessment

Assessment must ensure

assessment conducted over a period of time to reflect the monitoring and implementation aspects of this unit

access to strategic plans and relevant policies and procedures manuals

access to current industry cataloguing and classification tools

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

direct questioning combined with review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

review of examples of cataloguing work including original cataloguing modification of records

review of examples of authority file creation and maintenance

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

CULLBC Analyse and describe information materials

CULLB505C Analyse and describe information materials.

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Checking of material may include:	checking of other information provider catalogues via the internet for existing record or close copy

Material to be catalogued/classified may include:	books, journals audio-visual items, CD-ROMs music maps toys games material in English or languages other than English unpublished material, e.g. manuscripts computer files and software electronic documents and journals network resources or microfilms

Cataloguing/classification:	will include original cataloguing may include copy-based cataloguing where an existing record exists but requires original subject cataloguing or considerable modification

Appropriate action to maintain and develop cataloguing practices may include:	establishment of authority files for new headings that are devised adding and deleting data in authority files checking name and subject authorities added to database for errors and cross-referencing

Cataloguing tools may include:	Library of Congress rule interpretations Kinetica data entry manuals for different formats USMARC/Metadata coding manuals Library of Congress Name Authorities Serials in Australian Libraries on CD-ROM various gazetteers and other reference sources for name verification

Cataloguing systems, tools and standards will be limited to the major ones used by the library and may include:	AACR2, LCSH Dewey LC SEARS SCIS Subject Headings UDC MOYES Cutter Sanborn

In manual indexes, entries may be ordered:	alphabetically numerically alphanumerically taxonomically chronologically according to traditional rules or conventions